How to become an operator
Certification of mine action operators consists of five stages after submission of documents.
Today, certification is carried out by four certification bodies. It:
- Certification body of the UANMAC.
- Interregional Center for Humanitarian Demining and Rapid Response of the State Emergency Service of Ukraine.
- Demining center of military unit A2641 of the Armed Forces of Ukraine.
- State Certification Center of the State Emergency Service of Ukraine.
It is in one of these bodies that a future operator of mine countermeasures can undergo certification.
Application submission
The applicant must submit to the certification body:
- letter appeal
- a package of documents:
- Application to the certification body for certification (F.1.OS-7).
- General information (name, addresses, telephone numbers, e-mail address, legal status).
- Copies of statutory documents, certificates of state registration of a legal entity and certificates of registration of a VAT payer.
- A document highlighting the structure of the organization.
- Project List of products (processes, services) submitted for certification.
- A list of international and national standards and/or other official normative documents for compliance with which certification is planned.
- Information on qualifications and practical experience of management and staff, taking into account the work in other organizations on mine action.
- Copies of diplomas or other documents confirming the qualifications of the manager, his deputies and heads of structural units.
- Staff job descriptions.
- Recruitment, training and promotion procedures.
- Information on the system of training and professional development of personnel.
- Information on capabilities, including logistics.
- Information on the possibility and use of subcontractors, local labor and joint ventures.
- Information on financial position and capabilities.
- A copy of the document that guarantees the possibility of compensation for losses caused by the organization’s activities.
- Information on personnel insurance.
- Report on the absence of any current or deferred legal liability or liability from any pending disputes with the National PMD Authority.
- Information on the internal quality management system.
- Information about the information management system.
- Information on environmental protection measures.
- Information on safety and labor protection measures.
- Information on existing and valid certificates.
- Questionnaire (F.2.OS-7).
STAGE 1: Acceptance and preliminary consideration of the application
If a positive response regarding the correctness of the provided documents is received from the Certification Body, then the application review begins.
Duration of the process: ~30 days
STAGE 2: Assessment of compliance with regulatory documents of the provided information and documentation
If a positive decision is received based on the results of the acceptance and review of the application, a contract is concluded for the performance of work on assessing the compliance of the provided information and documentation with regulatory documents.
If inconsistencies are detected during the assessment procedure, the Applicant is given the opportunity to take corrective measures within 90 calendar days after which the certification body can repeat the work on this stage a maximum of two times.
If the Applicant is not able to correct the discrepancies within the specified time or after two repetitions of this stage, the certification process is terminated and the Applicant is informed about this.
Duration: 30-45 days (not including time for corrective measures).
STAGE 3: On-site compliance assessments
If a positive decision is received at the previous stage, a contract for the performance of on-site conformity assessment works is concluded.
If non-conformities are found during the on-site conformity assessment, the Applicant is given the opportunity to take corrective measures **within 30 calendar days ** after which the certification body, depending on the volume and significance of the detected non-conformities, as well as for the purpose of checking the effectiveness of the implementation of corrective actions, makes a decision to conduct a re-evaluation on the spot.
If the Applicant is unable to correct the non-conformities within the specified time or after two repetitions of this step, the certification process is terminated and the Applicant is notified.
Duration: 30-45 days (not including time for corrective measures)
STAGE 4: Issuing and issuing certificates
If a positive decision is received at the previous stage, a contract is concluded for the execution of work on the issuance of certificates.
After concluding the certification agreement, the certification body issues Certificates of conformity of the established model.
Duration: 30-45 days.
STAGE 5: Monitoring
Monitoring of mine action operators regarding the implementation of activities according to certified mine action processes held annually.
The operator of mine countermeasures is obliged to sign and send to the Certification Body of the Center of mine countermeasures the contract for carrying out monitoring works within five days from the day of its receipt.
The Certification Body sends draft contracts to mine action operators electronically by e-mail.
The deadline for eliminating non-conformities identified during monitoring is no more than 30 days from the day following the day of completion of monitoring.
Duration: 2-3 weeks.